Publish your thesis
We help you as a PhD student at Uppsala University, Dalarna University and the University of Gävle, with graphic design, archiving and electronic publishing in DiVA as well as contact with the printing house.
You can find templates, documents, information about courses and FAQ in our guide Thesis support.
Booking a time plan
It is important to apply for a time plan in good time. The production of your thesis normally starts about 3–4 weeks before the date of posting, but due to high workloads during certain periods your production time can be longer.
- Read here what can affect your production time.
- Request a time plan for the production of your thesis.
Information session on thesis production
This session is for you, who have requested a time plan and will be sending your thesis to Thesis Production within a time frame of 4–5 weeks. We recommend all PhD and licentiate students to participate to make the process as smooth as possible.
Printing your thesis
- Install and use our thesis template. Thesis Production offers template support for Word 2013, 2016 and 2019 for Windows and Word 2016 and 2019 for Mac. Template support for Word 2010 and 2011 was removed on the 27th July 2020. Further information
- Check with your supervisor to see which thesis series applies to you.
- Contact the journals/publishers where your articles are published to get permission to include these in your thesis.
- Register your thesis in DiVA. If it is a comprehensive summary, you first need to register your composite papers. See the guides.
- If proofreading is needed, remember to book it well in advance so that all material is ready when it is time to send it to Thesis Production.
- Check our pricelist if you would like to get a rough idea of what your thesis will cost.
It is important to follow the planned schedule in order to guarantee delivery on the appointed date. Therefore make sure that your material is complete, proofread and corrected on the date of submission.
- Fill in the order form. It is fine to photograph/scan it.
- Upload your complete thesis (with composite papers), order form and list of what diagrams/pages of your summary and articles are to be printed in colour via MyFiles. You will receive the invitation to MyFiles about one week before the submission date.
Proofing and printing
- Within 1–2 business days, you will get back a proof. You now have the opportunity to make any final changes.
- Thesis Production completes the final version of your thesis. If any new errors are detected, these must be published in a separate errata list.
- The thesis is then sent to the printer. After 2−3 days, we will send you your digital print files for your approval.
- After your approval, the thesis goes to press and is delivered to one address in Uppsala as agreed, usually in the afternoon.
If you are not printing your doctoral thesis via Thesis Production
Register your posting details in DiVA for electronic posting well in advance of the posting date. Instructions for registrations in DiVA.
- Contact Thesis Production in order to receive an abstract and title page before you print your thesis.
- Send your thesis in PDF-format to Thesis Production using MyFiles.
- If you publish a monograph thesis and want it available in DiVA (electronic publishing), you will need to sign a publishing agreement (print, fill in information and sign). Scan or take a photo of the signed paper then send by e-mail to firstname.lastname@example.org.
- Complete your posting by delivering five printed copies of your thesis to the information desk at Carolina Rediviva.
Any other support and assistance will be charged an hourly rate of SEK 850.
Posting your thesis
Before the public defence of your thesis, you should make your dissertation public by posting the date of the defence. According to the Swedish Higher Education Ordinance, doctoral theses should be posted at least three weeks before the public defence.
According to a decision by the Vice-Chancellor, electronic posting is the only mandatory posting. This means that the posting information – the abstract as well as the time and place of the public defence – is published in DiVA. Posting is done in two steps:
- To post your thesis, you must first have registered it in DiVA. You do this when submitting your files to Thesis Production.
- To complete posting you need to submit five printed copies of the thesis to Carolina Rediviva’s information desk. This needs to be done three weeks before your public defence date. The final date for posting you can find in the time plan we send you. You must authenticate with a driver's license, passport or ID card (Campus card does not apply).
When you deliver your copies to Carolina Rediviva you will receive a digital posting receipt confirming that your thesis has been posted. Once this is done, your thesis is made public on upcoming public defence dates webpage in DiVA.
If you are unable to post in person, you are welcome to send a representative with proxy authorisation to do the posting and leave the books.
Carolina Rediviva’s drop-in for posting matters during 9-15.
Make your texts accessible
To make your texts accessible even to people with disabilities, it is important that the PDFs we upload in DiVA are adapted for accessibility. The law on Accessibility to Digital Public Service has been in force since 1 January 2019 and stands for the importance of PDFs being readable with the help of electronic reading tools, when needed.
Note. At present, we can not make theses available with certainty due to shortcomings in the software. If you still want us to try to do it, follow the instructions below and we will do our best to help you. Also let us know this when you submit your files to us.
Digitise your old thesis
A large part of Uppsala University's scientific production before 2003 does not exist in digital form. The Library offers you who have a PhD at Uppsala University help to digitise your doctoral thesis and make it available in DiVA. It will then be searchable in LIBRIS, SwePub and Google Scholar as well.
We need your approval to be able to digitise and publish your doctoral thesis. Download agreement for approval for digitisation and publishing.
Print, fill in and sign the approval. Scan or photograph and send via e-mail to email@example.com
Finn Ljunggren (team leader)
Camilla Eriksson (Leave of absence)
Opening hours for posting Carolina Rediviva
Weekdays at 9–15
Regular hours Thesis Production
You can reach us at office hours via e-mail, phone and Zoom. We are closed from 23rd December until 9th of January.
Uppsala universitetsbibliotek (Carolina Rediviva)
751 20 Uppsala
Carolina Rediviva, Dag Hammarskjölds väg 1.