How is DiVA used?

DiVA provides a collective access point for university publishing. Information from DiVA can be displayed in lists of publications on web pages and disseminated to other databases and search engines. The information can also be used in statistical analyses and evaluations. As a researcher, you can register your publications in DiVA yourself. You can also make your publications openly accessible if you have control over the copyright.

Registering and publishing in DiVA

Researchers or other employee at Uppsala University can register publications and upload full texts in DiVA themselves. At some departments and units, registration is managed by an administrator.

Always start with making a search in DiVA for the publication that you want to register - perhaps it is already registered! Select the institution / department the author belonged to at the time of publication, i.e. the organisational affiliation listed in the publication.

Questions about the annual report, bibliometrics and evaluation can be sent to David Brehaut Minguillo at the planning division -

Search in DiVA first to see if the record is already entered. It may have been imported from Web of Science or registered by another researcher. If the record already exists in DiVA, change the existing record if you want to edit or supplement the information. Remember to enter the correct department (for the disciplinary domain Science and Technology, the research programme is entered) for all authors from Uppsala University. The organisation’s affiliation should be the same as that entered in the publication.

Imports from Web of Science

Every week publications affiliated with Uppsala University are imported from Web of Science. In connection with the import, the library is responsible for adding the department’s affiliation for all researchers at Uppsala University in accordance with the information in the publication. It is then up to the researcher or the researcher’s department to verify that the correct unit is specified (for science and technology, the research programme is entered), because we do not always have access to the complete information.

Importing references

Are you going to register a new publication? If possible, import a reference that you have saved from a database or journal website. Two common reference formats that can be imported in DiVA are BibTex and RIS. Follow the instructions in the guide Importing references.

Manual registration

If it’s not possible to import, you can register information about the publication manually. Follow the instructions in the guide Register publications. There is also a guide to how you register datasets in DiVA.

If you don’t know which national subject category you should choose, you can use a service developed by Linköping University Library to generate national subject categories at a detailed level based on abstracts and International Standard Serial Numbers (ISSNs).

Publishing full text

In DiVA you can upload the full texts of any type of research publications, such as journal articles, books and reports, and make them openly accessible. Before you upload the full text of a publication that has been published or is going to be published by a publisher, you must ensure that the publisher allows this. See instructions in the guide Publishing full text files. You can usually upload material published within Uppsala University in DiVA if no special agreement prohibiting this has been drawn up. DiVA provides secure, long-term archiving with stable links to published full texts.

More about green open access

When you have registered/published

Information about the publication immediately becomes visible in DiVA and is reviewed by a librarian afterwards. Attached files become visible only after review. Doctoral theses, licentiate theses and student academic papers are reviewed before they are published in DiVA. Therefore, you cannot see these publications in DiVA immediately after you have submitted your information.

Changing, copying or deleting a publication

Follow instructions in the guide Edit or delete records.

You are able to edit or delete records that you have registered and records that you are the author or editor of. You can also change or delete records in which the Username field has been filled in with your user ID. 

Only administrators can change/delete records with uploaded files, theses and student academic papers. Contact Ask the Library if you need to change records that you can’t access. If you are a student, contact the DiVA administrator in your department.

Publishing conditions in DiVA
Guides for DiVA

Student academic papers in DiVA

At Uppsala University, you can publish the full text of your academic paper or your degree project in DiVA. This will increase the academic paper’s circulation and visibility.

Publish your paper

Help - administrators

Creating publication lists from DiVA

There are various ways to obtain lists of publications from DiVA and display them on a web page. The lists are updated automatically when a new publication is registered in DiVA.

Display publications on your profile page in the Employee Portal

You can choose to display publications that are available in DiVA on your profile page at Uppsala University. For the link to work, your local user ID (AKKA ID) must be registered in your publications in DiVA.

Are your publications in DiVA? Search for your name in DiVA either in Simple search or by choosing Person in the dropdown menu in Advanced search. This shows you what publications are already entered. Those displayed here that do not appear in your publication list lack your user ID.

Adding your user ID

A detailed description can be found in the quick reference guide Manage and edit authority records.​

You cannot edit records with full text, theses and student academic papers yourself. Contact Ask the Library and we will assist you.

Create publication lists in InfoGlue

The University’s common InfoGlue (IG) webtool has pre-built components for viewing different types of publication lists from DiVA. The newest and most flexible component is called DiVA Reader. Please use it. DiVA Reader offers advantages, such as being able to choose to view abstracts and publication type. For publications that are open access, an open access symbol is displayed.

Last modified: 2023-09-15